Module 3 of 6
Tachograph, documents and compliance without the folders
Driver hours, tachograph files, vehicle documents and transport declarations are collected while the trip happens, so an inspection becomes a report you export.
What is collected for you
Compliance as a side effect of running the trip, not a separate job.
Remote tachograph downloads
Vehicle and driver-card data is pulled remotely on schedule. The Tafi Card Authenticator keeps the company card online on one office PC, so nobody walks to the truck with a card and a cable.
Driving-time alerts
The 4h30 clock is watched for you: the driver is warned before a break is due, not after the fine.
Expiry reminders
Record the expiry dates of the technical inspection, RCA and CASCO insurance and road vignettes; alerts arrive 30 days ahead for documents and 14 days ahead for vignettes.
CMR from the phone
Drivers photograph the CMR and delivery notes straight into the order, and the key fields are read automatically.
UIT in the background
In Romania, e-Transport UIT declarations go to ANAF as the trip is created instead of being re-keyed into a portal.
Maintenance history
Defects reported from the road, workshop visits, parts and hours are stored per vehicle, with a notification at every status change.
See it on your own fleet →We usually reply within one business day.
Ready for an inspection on an ordinary Tuesday
Compliance work in transport is mostly collecting things: files from tachographs, photos of documents, dates written on papers kept in a drawer. TAFI Agent gathers them while the trip runs and keeps each one next to the vehicle, driver and order it belongs to.
When a document is about to expire, the fleet dashboard shows it together with the truck affected. Workshop visits can be booked in the calendar, so no trip is assigned to a truck that will be off the road.
Frequently asked questions
What do I need for remote tachograph downloads?
A GPS tracker in the vehicle that supports remote download, and the company card in a standard CCID reader on an office PC running the free Tafi Card Authenticator.
Which documents can I track?
Technical inspection, RCA and CASCO insurance, road vignettes and the kilometres left to the next service for every truck, plus the documents attached to each trip.
Does it handle e-Transport UIT in Romania?
Yes. UIT declarations are sent to ANAF in the background as trips are created.
How do mechanics hear about defects?
Drivers report them from the app or the Telegram bot, and the mechanic is notified automatically; the defect then moves through new, in progress, scheduled and resolved.
Other modules
GPS in the TMS
Live positions inside the TMS: trips, alerts, eco-driving and fuel checks tied to each order.
Learn more →Orders & dispatch
Transport orders from PDF, available trucks and drivers, truck-safe routes sent to the cab.
Learn more →Invoicing & e-Factura
Invoices built from trips, e-Factura to ANAF and SFS, supplier invoices and bank reconciliation.
Learn more →Fuel, tolls & costs
Fuel card imports, receipts from photos, fuel anomalies, road tolls per route and profit per trip.
Learn more →Mobile apps
Tafi Dispecer for the dispatch office, apps for drivers and mechanics, plus a Telegram bot.
Learn more →Guides
Longer reads on running a transport company with a TMS.
What is a TMS and why a transport company needs one
A TMS, or transport management system, is the software that runs a road freight company's daily work: orders, dispatch, routes, documents, invoices and costs in one place. This guide explains what it does, who needs one and what to check before you choose.
Learn more → TMS for MoldovaTransport management software for Moldovan transport companies
TAFI Agent is a TMS built in Chișinău for carriers who run international routes from Moldova: orders, CMR, tachograph, GPS, costs and SFS e-Factura on one platform, with the interface and support in Romanian, Russian and English.
Learn more → Guidee-Factura in transport: issuing invoices from your TMS
In road freight the invoice is a summary of trips, not a standalone document. This guide shows how a Moldovan transport company issues e-Factura invoices to SFS from finished orders in TAFI Agent, and where the accountant still has to act.
Learn more → Costs guideTruck cost per km and trip profit: how to calculate them
A trip price tells you what the client pays, not what you keep. This guide shows how to build the cost of one kilometre, how to turn it into the profit of a whole trip, and where trucking companies most often get the arithmetic wrong.
Learn more → GuideCMR consignment note: what it is, how to fill it in, reservations and e-CMR
The CMR note is the document that travels with the goods on every international road job. This guide explains, from the text of the Convention itself, when it applies, what goes into it, how the driver's reservations work and what the electronic version allows.
Learn more → Order templateTransport order template: what a road freight order must contain
A transport order is the document in which a client and a carrier agree one specific load: where it goes, what it is, when, for how much and on what terms. This guide lists the fields a complete order should have, the clauses worth agreeing explicitly, and a free template you can download.
Learn more →See it on your own fleet
Tell us how you work today and we will walk you through TAFI Agent with your routes, your documents and your numbers.
Book a demo