Module 5 of 6
Fuel, road tolls and the real cost of every trip
Fuel and tolls are the largest variable costs in road freight. TAFI Agent puts them next to the trip they belong to, so you see a trip's profit, not just its price.
Where the money goes
Every cost lands on a truck, a driver and a trip.
Fuel card transactions
Eurowag card transactions arrive every day and are matched to the truck, driver and trip; differences against the driver's receipts are flagged.
Receipts from a photo
The driver photographs a fuel or toll receipt; the date, quantity, price, location and receipt number are extracted for the office to confirm.
Fuel anomalies
Refuels without proof, sudden drops in tank level and consumption above the truck's own average are highlighted automatically.
Road tolls per route
Tolls are estimated country by country for the planned route, so a quote is built on the road the truck will actually take.
Vignettes
Vignette validity is tracked per truck for Romania and the other countries you drive through, with a warning 14 days before expiry.
Profit per trip
Revenue minus fuel, road tolls, the driver's pay, the truck's fixed cost and overhead — ranked from the most profitable trips to the loss-makers, with an A–F grade.
See it on your own fleet →We usually reply within one business day.
Find the trips that lose money
A trip can look good on the order and still lose money once fuel, tolls and empty kilometres are counted. Grouping profitability by vehicle, driver, client and corridor shows which lanes to renegotiate and which clients are worth the time.
Alert thresholds for large amounts — for example a single refuel above a limit you choose — send a notification as soon as the transaction arrives, while there is still time to ask about it.
Frequently asked questions
Which fuel cards are supported?
Eurowag transactions are imported automatically every day. Statements from other card providers, such as IDS, can be imported as files.
How are road tolls calculated?
They are estimated for the planned route, country by country, using the truck's profile.
Can drivers hand in receipts without paper?
Yes. A photo from the Tafi Driver app or the Telegram bot is enough; the data is extracted automatically and checked by the office.
How is the profit of a trip calculated?
Revenue minus real fuel, road tolls, the driver's allocated pay, the truck's fixed cost and overhead.
Other modules
GPS in the TMS
Live positions inside the TMS: trips, alerts, eco-driving and fuel checks tied to each order.
Learn more →Orders & dispatch
Transport orders from PDF, available trucks and drivers, truck-safe routes sent to the cab.
Learn more →Tachograph & documents
Remote tachograph downloads, driving-time alerts, expiry reminders, CMR scans and UIT.
Learn more →Invoicing & e-Factura
Invoices built from trips, e-Factura to ANAF and SFS, supplier invoices and bank reconciliation.
Learn more →Mobile apps
Tafi Dispecer for the dispatch office, apps for drivers and mechanics, plus a Telegram bot.
Learn more →Guides
Longer reads on running a transport company with a TMS.
What is a TMS and why a transport company needs one
A TMS, or transport management system, is the software that runs a road freight company's daily work: orders, dispatch, routes, documents, invoices and costs in one place. This guide explains what it does, who needs one and what to check before you choose.
Learn more → TMS for MoldovaTransport management software for Moldovan transport companies
TAFI Agent is a TMS built in Chișinău for carriers who run international routes from Moldova: orders, CMR, tachograph, GPS, costs and SFS e-Factura on one platform, with the interface and support in Romanian, Russian and English.
Learn more → Guidee-Factura in transport: issuing invoices from your TMS
In road freight the invoice is a summary of trips, not a standalone document. This guide shows how a Moldovan transport company issues e-Factura invoices to SFS from finished orders in TAFI Agent, and where the accountant still has to act.
Learn more → Costs guideTruck cost per km and trip profit: how to calculate them
A trip price tells you what the client pays, not what you keep. This guide shows how to build the cost of one kilometre, how to turn it into the profit of a whole trip, and where trucking companies most often get the arithmetic wrong.
Learn more → GuideCMR consignment note: what it is, how to fill it in, reservations and e-CMR
The CMR note is the document that travels with the goods on every international road job. This guide explains, from the text of the Convention itself, when it applies, what goes into it, how the driver's reservations work and what the electronic version allows.
Learn more → Order templateTransport order template: what a road freight order must contain
A transport order is the document in which a client and a carrier agree one specific load: where it goes, what it is, when, for how much and on what terms. This guide lists the fields a complete order should have, the clauses worth agreeing explicitly, and a free template you can download.
Learn more →See it on your own fleet
Tell us how you work today and we will walk you through TAFI Agent with your routes, your documents and your numbers.
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