Module 4 of 6
Invoicing and e-Factura connected to the trip
The invoice is built from the trip that earned it — client, amount, currency and route come over automatically — and goes to the e-Factura system from the same screen.
From finished trip to paid invoice
The accountant works from the same records the dispatcher created.
Invoice from the trip
Select verified trips, group several for the same client into one invoice, set the series and due date and issue the PDF.
e-Factura to ANAF
Invoices are sent to ANAF SPV through the official TAFI-AGENT integration, and each one shows sent, accepted or rejected — with the error explained when rejected.
e-Factura in Moldova
For companies registered in Moldova, invoices go to the SFS e-Factura system and their status comes back into the platform.
Supplier invoices
Incoming invoices are downloaded from SPV every day; when the description mentions a plate number, the invoice is linked to that trip.
Bank reconciliation
Upload a statement (CSV or MT940) and payments are matched to invoices by amount, tax ID and invoice number; unclear ones wait in a review queue.
Margins and EBITDA
Revenue, supplier costs and payroll add up to the margin per client and route and a monthly EBITDA that updates as documents are recorded.
See it on your own fleet →We usually reply within one business day.
One figure, typed once
When an invoice is typed from an order that was typed from an email, the same figure is entered three times. TAFI Agent keeps a single record, so the price the client agreed is the price on the invoice, and the invoice knows which trip, truck and driver it came from.
Payroll draws on the same data: base salary, per diem for days in the country and abroad calculated from GPS, eco-driving bonuses and deductions — exported to Excel for your accountant, with individual payslips as PDF.
Frequently asked questions
Which e-Factura systems are supported?
Romania's ANAF SPV e-Factura, connected once with your digital certificate, and Moldova's SFS e-Factura.
Can several trips go on one invoice?
Yes. Trips for the same client can be grouped into a single invoice.
What happens if ANAF rejects an invoice?
The rejection code and its explanation appear on the invoice, so you can correct it and send it again.
Can we keep our current accounting software?
Yes. Payroll and financial data export to Excel for an external accountant using programs such as SAGA or SmartBill.
Other modules
GPS in the TMS
Live positions inside the TMS: trips, alerts, eco-driving and fuel checks tied to each order.
Learn more →Orders & dispatch
Transport orders from PDF, available trucks and drivers, truck-safe routes sent to the cab.
Learn more →Tachograph & documents
Remote tachograph downloads, driving-time alerts, expiry reminders, CMR scans and UIT.
Learn more →Fuel, tolls & costs
Fuel card imports, receipts from photos, fuel anomalies, road tolls per route and profit per trip.
Learn more →Mobile apps
Tafi Dispecer for the dispatch office, apps for drivers and mechanics, plus a Telegram bot.
Learn more →Guides
Longer reads on running a transport company with a TMS.
What is a TMS and why a transport company needs one
A TMS, or transport management system, is the software that runs a road freight company's daily work: orders, dispatch, routes, documents, invoices and costs in one place. This guide explains what it does, who needs one and what to check before you choose.
Learn more → TMS for MoldovaTransport management software for Moldovan transport companies
TAFI Agent is a TMS built in Chișinău for carriers who run international routes from Moldova: orders, CMR, tachograph, GPS, costs and SFS e-Factura on one platform, with the interface and support in Romanian, Russian and English.
Learn more → Guidee-Factura in transport: issuing invoices from your TMS
In road freight the invoice is a summary of trips, not a standalone document. This guide shows how a Moldovan transport company issues e-Factura invoices to SFS from finished orders in TAFI Agent, and where the accountant still has to act.
Learn more → Costs guideTruck cost per km and trip profit: how to calculate them
A trip price tells you what the client pays, not what you keep. This guide shows how to build the cost of one kilometre, how to turn it into the profit of a whole trip, and where trucking companies most often get the arithmetic wrong.
Learn more → GuideCMR consignment note: what it is, how to fill it in, reservations and e-CMR
The CMR note is the document that travels with the goods on every international road job. This guide explains, from the text of the Convention itself, when it applies, what goes into it, how the driver's reservations work and what the electronic version allows.
Learn more → Order templateTransport order template: what a road freight order must contain
A transport order is the document in which a client and a carrier agree one specific load: where it goes, what it is, when, for how much and on what terms. This guide lists the fields a complete order should have, the clauses worth agreeing explicitly, and a free template you can download.
Learn more →See it on your own fleet
Tell us how you work today and we will walk you through TAFI Agent with your routes, your documents and your numbers.
Book a demo